A message for out of office is an essential tool for maintaining professional communication when you are away from work. Whether you are on vacation, attending meetings, or simply unavailable for a few hours, setting up an automatic out-of-office message ensures that people contacting you know when they can expect a response.

Many professionals use an out of office email message to inform colleagues and clients that they are temporarily unavailable while still keeping communication clear and organized.

Today, most workplaces rely on automated out of office responses through email platforms like Outlook or Gmail. A well-written out of office message Outlook auto-reply helps maintain professionalism and prevents confusion for anyone trying to reach you.

These out-of-office messages usually include the reason for absence, the expected return date, and an alternate contact if urgent help is needed. If you are wondering how to write the perfect out of office note, the following examples can help.

Below are 100 professional out of office message examples you can use when you need to send an email out of the office notification.

100 Messages for Out of Office

1. General Out of Office Messages

• Thank you for your message. I am currently out of the office and will respond when I return.
• I am currently out of the office and will reply to your email as soon as possible.
• Thank you for reaching out. I am away from the office at the moment.
• I am currently unavailable but will respond once I return.
• I appreciate your email and will get back to you soon.
• I am out of the office and will respond at my earliest convenience.
• Thank you for your message. I will reply after I return to the office.
• I am currently away from work and will respond when available.
• Your email has been received and will be answered soon.
• I am currently out of office but will reply shortly.

2. Vacation Out of Office Messages

• Thank you for your message. I am on vacation and will return soon.
• I am currently away on leave and will respond once I return.
• I am out of the office on vacation and will reply when I am back.
• Thank you for your email. I will respond after my vacation ends.
• I am currently away and will respond after returning to work.
• I appreciate your message and will reply once I’m back.
• I am out of office for a short break and will respond later.
• I will return to the office soon and respond to your email then.
• I am away on leave but will respond as soon as possible.
• Thank you for your patience while I am away.

3. Short Out of Office Notes

• I am currently out of the office.
• Thank you for your message; I will respond soon.
• I am away from my desk at the moment.
• I will reply once I return to the office.
• I am currently unavailable.
• I will respond as soon as possible.
• I am temporarily away from email.
• Thank you for reaching out.
• I will reply when I return.
• I appreciate your patience.

4. Out of Office Messages with Alternate Contact

• I am out of office. For urgent matters, please contact my colleague.
• I am currently unavailable. Please reach out to our team for assistance.
• I am away from the office; urgent requests may be handled by my manager.
• Thank you for your email. Please contact our office for immediate help.
• I am unavailable today. Please reach out to our support team if needed.
• I am out of the office; another team member will assist you if required.
• Thank you for your message. For urgent requests, please contact our office.
• I am away and will reply soon. For urgent matters, please contact my team.
• I am currently unavailable. Another team member may assist you.
• Please contact the office for immediate assistance while I am away.

5. Professional Out of Office Email Messages

• Thank you for your email. I am currently out of the office.
• I appreciate your message and will respond soon.
• I am temporarily away but will reply upon return.
• Your message has been received and will be addressed soon.
• I will respond as soon as I return to the office.
• Thank you for your patience while I am away.
• I am currently unavailable but will reply shortly.
• I will review your email once I return.
• I appreciate your message and will respond soon.
• I am currently away from my desk.

6. Friendly Out of Office Responses

• Thanks for your message! I’m currently away from the office.
• I appreciate your email and will respond soon.
• Thanks for reaching out; I will reply shortly.
• I’m currently out of the office but will get back soon.
• Your message is important and I will respond when I return.
• I’m away right now but will respond as soon as possible.
• Thanks for contacting me; I’ll reply soon.
• I’m currently unavailable but will return your message shortly.
• I’ll get back to you once I’m back in the office.
• Thank you for your patience.

7. Simple Out-of-Office Messages

• I am out of office today.
• I will reply when I return.
• Thank you for your email.
• I am currently unavailable.
• I will respond soon.
• I am away from the office.
• I will reply shortly.
• I am temporarily unavailable.
• I will return your email soon.
• Thank you for your message.

8. Formal Out of Office Messages

• Thank you for contacting me. I am currently out of the office.
• I appreciate your email and will respond upon return.
• Your message has been received and will be reviewed soon.
• I am currently unavailable and will reply later.
• I will respond once I return to the office.
• Thank you for your patience during my absence.
• I am temporarily unavailable but will reply soon.
• I will address your message when I return.
• Your email is important and will be reviewed shortly.
• I appreciate your understanding.

9. Additional Out of Office Message Examples

• I am currently out of office but will respond soon.
• Thank you for reaching out. I will reply shortly.
• I am away but will respond when I return.
• I am currently unavailable due to leave.
• I will respond once I return to work.
• Thank you for your message and patience.
• I am away and will reply soon.
• I will address your email when I return.
• I am currently unavailable but will respond later.
• Thank you for contacting me.

10. Final Out of Office Responses

• I am currently out of the office and will respond soon.
• Thank you for your email. I will reply shortly.
• I am unavailable but will respond soon.
• I appreciate your message and will reply soon.
• Thank you for your patience while I am away.
• I will respond to your email shortly.
• I am currently away but will return soon.
• I will address your message once I return.
• Thank you for reaching out.
• I will respond when I am back in the office.

How to Add an Out of Office Message in Microsoft Teams

Setting an out-of-office message in Microsoft Teams helps coworkers know when you are unavailable. When you activate it, your status and out of office responses automatically sync with Outlook so people sending an email out of the office notification will see your message.

Follow these simple steps to set your message for out of office in Microsoft Teams.

Step 1: Open Microsoft Teams

Launch Microsoft Teams on your computer or mobile device and sign in to your account.

Step 2: Click Your Profile Picture

In the top right corner of the screen, click your profile icon.

Step 3: Select “Set Status Message”

From the menu that appears, choose Set status message.

Step 4: Write Your Out-of-Office Message

Type the out of office note you want others to see.
For example:
“I am currently out of the office and will respond when I return.”

Step 5: Schedule Automatic Replies

Click Schedule out of office. This will open the settings where you can create automatic out-of-office messages.

Step 6: Turn On Automatic Replies

Toggle Turn on automatic replies and enter your out of office email message.

Step 7: Set Start and End Time

Choose the dates and times when your out-of-office message should be active.

Step 8: Save Your Settings

Click Save, and your out of office responses will be activated.

Once enabled, your out of office message Outlook auto-reply and Teams status will work together, ensuring coworkers and clients know you are unavailable.

A thoughtful out-of-office message ensures that communication continues smoothly even when you are not available. Whether you need a simple out of office note, a formal out of office email message, or professional out of office responses, these examples can help you create the perfect automatic reply.

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